Eliminate Dental Clearance Delays for High-Acuity Hospital Patients
VitalPass is a hospital-integrated dental dispatch platform that connects care teams with verified dentists in real time — reducing delays in transplant and cardiac procedures.
INTEGRATED
VERIFIED
Providers
REAL-TIME
Tracking
HIPAA
COMPLIANT
Dental Clearance Is a Hidden Bottleneck in Hospital Care
Critical procedures are often delayed not because patients are not ready — but because dental clearance is slow, fragmented, and difficult to coordinate.
Patient Ready
Cleared for procedure
Find Available Dentist
Care team calls multiple offices
Referral / Intake
Patient info sent manually
Scheduling
Back-and-forth to find availability
Follow-up
Care team follows up for updates
Clearance Received
Results returned and reviewed
Procedure Can be Scheduled
Patient moves forward
Delays can extend from several days to weeks, blocking time-sensitive procedures
Fragmented Coordination
Multiple calls, referrals, and handoffs across teams with no centralized workflow
No Real-Time Visibility
Care teams have limited insight into status, provider assignment, or timing
Unpredictable Delays
Clearance timelines vary widely, making scheduling and planning difficult
High-Acuity Cases Get Stalled
Transplant and cardiac patients can be delayed despite being clinically ready
As a result, time-sensitive care pathways stall, teams lose visibility, and high-value procedures may be delayed
HowVitalPassWorks
Launch from Epic / EMR
01Launch and submit a dental clearance request directly from the patient workflow.
Case Intake
02Patient context is pre-filled, and the care team adds urgency, service line, timing, and precautions.
Dentist Dispatch
03Cases are routed to verified dentists based on license, availability, location, and medically complex case experience.
Dentist Reviews & Accepts
04The dentist reviews priority, medical risks, and hospital details before accepting.
En Route Tracking
05Track accepted, en route, ETA, and live location.
Clearance Result
06Structured clearance result is returned to the hospital: Cleared, Not Cleared, or Conditionally Cleared.
VitalPass removes the dental clearance bottleneck by connecting hospital teams with verified dentists through a real-time dispatch platform.
Built to Accelerate
High-Acuity Care
VitalPass helps hospitals reduce delays, improve coordination, and move high-acuity patients to treatment faster.
Active Cases
66
En Route
12
Avg ETA
14m
Delayed
2
| Patient ID | Service Line | ETA | Status |
|---|---|---|---|
| VP-100487 | Cardiac Clearance | 6 min | En Route |
| VP-100492 | Transplant Workup | On site | On Site |
| VP-100501 | TAVR Pre-Op | 18 min | Assigned |
| VP-100505 | Oral Clearance | 24 min | Delayed |
Move High-Acuity Procedures Forward Faster
Cut clearance delays for transplant, cardiac, and TAVR patients so surgery dates hold firm.
One structured workflow replaces the calls, faxes, and referral chasing that stall care teams.
Reduce Operational Burden
Verified Provider Network
Hospitals see dentist credentials, license status, experience, and provider identity before arrival.
Assignment, en-route status, ETA, and case progress update live — no manual follow-up needed.
Improve Patient Throughput
Help care teams move patients through pre-procedure clearance faster and with fewer bottlenecks.
Verified Provider Network
Hospitals see dentist credentials, license status, experience, and provider identity before arrival.
VitalPass turns dental clearance from a bottleneck into a visible, trackable hospital workflow.
Join the VitalPass Dentist Network
VitalPass connects qualified dentists with hospital-based dental clearance opportunities. Dentists complete professional verification, malpractice review, VitalPass training, and hospital-specific authorization before becoming eligible to accept cases. Requirements vary by state, hospital, and procedure.
Make a difference in critical moments
Help move critical patients to life-saving procedures faster
New Case Alert
Matches your location & availability
Transplant — Kidney
Riverbend Medical Center
ETA 12 min · 4.6 mi
Trusted by dentists working with leading hospital systems
How It Works
Receive
Case Alert
Get notified of new cases that match your location and availability.
Review Patient &
Requirements
Review priority, risk flags, medications, precautions, and clearance requirements.
Accept &
Go En Route
Accept the case and provide care at your office or bedside.
Submit
Clearance
Submit structured result: Cleared, Not Cleared, or Conditionally Cleared.
Contracting Structure
Dentists may be eligible to participate as individual independent contractors or through approved dentist-owned professional practices or entities. The available structure depends on the laws of the state where services are performed and the requirements of the participating hospital. VitalPass reviews both the treating dentist and any contracting entity before activation.
What every dentist completes before activation
- Active dentist license in every state where the provider accepts cases.
- Individual professional liability insurance meeting VitalPass and hospital standards.
- National and state screening, credential verification and background requirements.
- VitalPass core training and separate authorization for each hospital site.
- Procedure-specific approval when required.
- W-9, independent contractor agreement and verified payment profile.
- Entity documentation when contracting through a practice or professional entity.
- Ongoing renewal and monitoring of credentials, insurance and hospital authorization.
Dentist Network FAQs
Do I need a professional dental corporation to join?
Not in every case. VitalPass may allow qualified dentists to contract individually or through an approved professional practice or entity. The available option depends on state law, hospital requirements and VitalPass compliance review.
Can I be paid through my dental practice?
Yes, when the entity is legally permitted for dental professional services in the applicable state and completes VitalPass entity, tax, ownership and insurance verification.
Does entity approval replace my individual credentialing?
No. Every treating dentist must be individually licensed, insured, trained and authorized for each hospital and procedure.
What malpractice insurance is required?
You must maintain professional liability insurance that meets the applicable VitalPass and hospital limits and covers the services and locations where you accept cases. Exact requirements are shown during onboarding.
Can I work in more than one state?
Yes, after you complete the separate licensing, insurance, training and hospital authorization requirements for each state and location.
Am I a VitalPass employee?
Dentists participate under an independent contractor arrangement, subject to applicable law and the signed agreement. Participation does not guarantee cases or a minimum schedule.
Are dental assistants or hygienists available through VitalPass?
Yes. Every case that requires chairside or procedural support is staffed through one of two options: you bring an approved assistant or hygienist from your own clinical team (you receive 70% and compensate them directly), or you request a VitalPass-dispatched provider (you receive 60% and the dispatched provider receives 10% of the final approved case revenue). Under both options the support provider must independently pass VitalPass verification, hospital-specific training and site authorization before the case is confirmed.
Designed for Epic / EMR-Connected Hospital Workflows
VitalPass is designed to integrate into hospital workflows, allowing care teams to request and track dental clearance without leaving the patient workflow.
John Smith
MRN 87654321 · ICU 448 · M · 54y
VitalPass
Request Dental Clearance
Service Line
Transplant · Kidney
Patient Location
ICU · Room 448
Urgency
Precautions Passed from Chart
Minimum-necessary context shared · No system switching
Launch Directly From the Patient Chart
Initiate dental clearance requests without leaving the EMR or duplicating work.
Authorized Patient Context Pre-Fills the Request
Patient location, service line, allergies, precautions, and other relevant data help reduce manual entry.
Minimum-Necessary Access
Dentists see only the relevant case summary needed for safe preparation and treatment.
Real-Time Status Back Into Workflow
Track case progress, provider assignment, ETA, and completion within the care team workflow.
No switching systems. No manual coordination
Just a seamless extension of your existing workflow.
Live Visibility from Acceptance to Clearance Result
Hospital teams no longer wait for phone updates. VitalPass shows who accepted the case, where the provider is, when they will arrive, the current status, and when documentation is complete.
Assigned Provider
See provider identity, credentials, and verification status immediately.
Launch requests without leaving the EMR, keeping documentation in one system of record.
Live ETA
Track arrival time and provider location in real time.
Approved patient context pre-fills the request, reducing errors and saving nursing time.
Case Timeline
Follow each milestone from request to documentation.
Access is scoped to the minimum necessary: a focused summary for safe on-site care.
Final Status
Receive a clear structured outcome: Cleared, Not Cleared, or Conditionally Cleared.
Live case milestones stream back to the chart so the team never waits on a phone update.
Active Cases
66
En Route
12
Avg ETA
14m
12 min
Live · updating every few seconds
Dr. Michael Lee, DDS
Verified · License checked · En route
Verified Providers Hospital Teams Can Trust
Every provider is credentialed before receiving cases. Hospital users can see license status, verification badge, experience, approved procedures, and readiness for medically complex patients before the dentist arrives.
Assigned Provider Profile
Dr. Sarah Johnson, DDS
Verified- License Active
- NPI: 184234324
- State License: CA-48291
- 12 yrs experience
- Hospital-qualified
- Medically complex case experience
Credentialing Workflow
Each provider is reviewed before joining the network
Every provider is re-verified on a rolling basis; any lapse pauses new case dispatch.
License Verification
State license number, active status, and expiration tracking are visible before dispatch.
Professional Identity
Full legal name, headshot, NPI, and provider profile are visible to hospital users.
Experience & Readiness
Years in practice, hospital dentistry exposure, and medically complex case history support safer decisions.
Procedure Scope
Approved procedures include extractions, bedside consults, OR familiarity, and related case types.
Visible Trust Badge
Verified, license active, malpractice reviewed, and hospital-qualified status are clearly shown.
VitalPass gives hospital teams confidence before a provider arrives
Medical-Risk Context
Before Case Acceptance
VitalPass highlights clinical urgency and patient risk so the right provider is matched quickly. Hospital teams can prioritize, track, and act with full visibility every step of the way.
Case Priority
Measurably faster dentist response on STAT cases across the VitalPass network.
STAT / Urgent
Immediate attention
Same Day
Within 24 hours
Routine
Standard timing
Risk Flags
High-risk patients are matched to providers qualified for their clinical needs.
John D.
56 · Male · Transplant – Kidney
12 min
Live · updating every few seconds
Case timeline
A Premium Platform Model for High-Value Hospital Workflows
VitalPass supports recurring hospital platform access and per-case billing tied to acuity, treatment complexity, and completed clearance value.
How It Works
Monthly Hospital Platform Access
Verified provider network, dispatch workflow, hospital dashboard, live ETA, credential visibility, reporting, integration support.
- Verified, credentialed hospital dentistry network
- Real-time case requests, routing & dispatch
- Live provider tracking (ETA & location)
- Credential visibility & trust layer
- Hospital dashboard & reporting
- Epic / EMR workflow integration support
- Reporting & support
Indicative Pricing
Single Site
Standard Hospital
$7,500 / month
High-Volume Site
Cardiac / Transplant / TAVR
$10,000 - $15,000 / month
Enterprise / Multi-Site
Health systems & IDNs
Custom
Contact for enterprise model
Completed Case Billing
Per-case billing based on complexity and treatment performed. Levels 1-5 from basic inpatient consult to severe / staged / OR-based high-acuity cases.
Basic inpatient clearance consult
Limited exam, record review, simple clearance
Consult with limited urgent treatment
Limited extractions / urgent care
Moderate complexity
Multiple extractions/ moderate complexity
OR-based clearance under sedation
Surgical extractions in OR setting
Severe / staged / high-acuity case
Extensive disease, staged treatment, high risk
Final case level is confirmed after treatment and documentation review
Risk flags from the chart stay visible to the assigned provider throughout the case.
Revenue Split
VitalPass and providers share in the success of completed cases.
30%
VitalPass
Platform Fee
70%
Dentist
1099 Compensation
Invest in access. Improve outcomes. Reduce delays. VitalPass helps hospitals reduce dental clearance delays, improve visibility, support patient throughput, and track case value with transparent provider compensation.
An Operations Dashboard For The Entire VitalPass Network
The VitalPass admin team can monitor live cases, pending credentialing, active hospitals, provider performance, turnaround metrics, billing by case tier, and payout reporting — all in one operational control center.
Launch, dispatch, track, and document — one hospital-ready clearance workflow.
Live Dispatch Monitor
Active cases, urgent cases, assigned providers, ETA, status.
Credentialing Queue
Pending applications, license review, malpractice review, approval status.
Hospital Account Management
Active hospitals, multi-site accounts, usage, service lines.
Reporting & Analytics
Response time, clearance turnaround, completed cases, provider acceptance rate.
Revenue & Payouts
Billing by hospital, case tier, completed case value, dentist payout reporting.
Integrations & Workflows
Seamless workflow with EHR/EMR and internal systems.
Active Cases
128
+12 today
Pending Credentialing
9
3 need review
Active Hospitals
42
6 multi-site
Payouts (mo)
$131.6k
70% provider split
Live Dispatch Monitor
View all| Case | Hospital | Tier | Status |
|---|---|---|---|
| VP-100487 | Riverbend Medical | Level 4 | En Route |
| VP-100492 | Kaiser SF | Level 2 | On Site |
| VP-100501 | Stanford Health | Level 3 | Accepted |
| VP-100505 | UC Davis | Level 1 | Documented |
| VP-100509 | Cedars-Sinai | Level 3 | En Route |
| VP-100512 | Mass General | Level 4 | Searching |
| VP-100515 | Johns Hopkins | Level 2 | Accepted |
Credentialing Queue
9 pending- MCDr. Maya Chen, DDSLicense reviewIn Review
- JODr. James Okafor, DMDMalpractice reviewPending
- ECDr. Elena Costa, DDSSite authorizationApproved
Revenue by Case Tier
$131.6k- Level 4 · Complex$58.2k
- Level 3 · Same-day$41.7k
- Level 2 · Standard$22.4k
- Level 1 · Routine$9.3k
Ready To Remove The Dental Clearance Bottleneck?
VitalPass helps hospital teams launch clearance requests faster, dispatch verified dentists, track ETA, and receive structured clearance results - all in one hospital-ready workflow.
Epic / EMR-connected workflow
Verified provider network
Real-time dispatch & ETA
Structured clearance documentation
Enterprise reporting
For Hospitals
See how VitalPass can support transplant, cardiac, TAVR, and other high-acuity care pathways.
For Dentists
Join a verified provider network for hospital-based dental clearance cases.